WELCOME TO DOCUSAFE
DocuSafe Document Storage – offers a safe, clean, easily accessible document management & retention solution for your individual and company’s specific requirements, for sensitive, critical information requiring high levels of security and tracking to records that simply just needs to be stored for a certain length of time.
Whether you need onsite or offsite document management or a combination of the two, or require precise document tracking and tracing, no matter how big or small your organisation might be, the wide spectrum of Document Management & Retention products and services offered by DocuSafe, were all designed to streamline, focus and reduce costly man-hours used as well as the potential real-world cost to your company associated to documents, filing and retrieval of documentation, can be customised to create a cost-effective possibly even money-saving addition to your company.
There are plenty of ways to store a box or files. The difference between DocuSafe and other suppliers is the attention to detail and complete understanding of what it takes to run a business, both big and small and of course our levels of service. Our services include pick-up, delivery, retrieving, re-filing, inventorying, destruction, custom reports, storage, shelving, indexing and data capturing. All of which could potentially unlock previously untapped savings even extra profits, by saving countless expensive man-hours associated to document management & retrieval currently within your company. We essentially become an integral extension of your organisation, increasing capacity and potential without increasing the bottom-line.
By outsourcing your document management, you effectively expand your staff without adding salaries, benefits, and the added liability of sending employees off site to retrieve records. Your current staff can focus even more on improving your business and maximising productivity, profit and market penetration, while your partners at DocuSafe provide the professional information management services critical to achieve success.
DocuSafe provides an opportunity to stop using expensive office space for document storage, and rather use that space for profit building. Why continue to waste valuable employee time while they search for files or records? DocuSafe does more than save you money; it increases the yield on your space, the production of your employees, and your profit margins.
DocuSafe Quick Tips:
- Save money by storing documents offsite. Office space is rented by the square meter; storage facilities typically charge by the cubic meter.
- Organise records before you store them. A record’s Management Company can help get files prepared for storage.
We respect the role we play in the security of your company’s information. Therefore we use only proven methods for document storage and retention; and have designed policies, procedures and training programs to insure accuracy and security. Further, our storage facilities are equipped with comprehensive security system and we offer secured access to your information with the use of authorisation lists.
By outsourcing your records management you effectively expand your staff without adding salaries, benefits, or continuing education to your budget. Your internal staff can concentrate on improving your business, while your partners at DocuSafe provide the professional information management services critical to your success.
DocuSafe is an opportunity to stop using expensive office space for document storage. Why continue to waste valuable employee time while they search for files? DocuSafe does more than save you money; it increases the yield on your space, the production of your employees, and your profit margins.
There is plenty of ways to store a box. The difference between DocuSafe and other storage options is the service. Our services include pick-up, delivery, retrieving, re-filing, inventory, destruction, custom reports, faxing. We become an extension of your staff.
We use the latest in document management software so we can provide you with the information you need about your records. DocuSafe can produce custom computer reports allowing you to analyse your storage costs per category, client, case, etc. Our detailed billing statements itemise and track the location and activity of every box you have registered with DocuSafe.
Disaster Prevention & Recovery
DocuSafe services are designed as key elements to our clients’ own Disaster Prevention and Disaster Recovery Plans. Storing and managing your records in a secure off-site location helps to prevent employee theft and to maintain confidentiality.
Meeting Tough Regulations
Our records management solutions, services and facility enable our clients to meet the strict requirements and laws that they need to abide by to successfully run their businesses.
DISASTER PREVENTION & RECOVERY
Where are your company’s vital records stored?
Most storage units do not have fire suppression systems and typically there are no strict controls for access and the types of activities going on in the neighbouring storage unit. Is this where you want your vital business records stored? Today, offsite storage is a key component of the disaster-recovery plans many companies have put in place in recent years. And record storage in general has become a hot topic as companies face lawsuits over records destroyed and others are found at fault based on documents that should have been destroyed decades ago.
All of DocuSafe’s services are designed to help our clients as a key element of their own Disaster Prevention and Disaster Recovery Plans. Having your records stored and managed in a secure off-site location helps to prevent employee theft or seeing sensitive information they should not. Keep your honest employees honest by managing secret or vital information out of their reach.
Destroying records completely and marinating them secure at all times prevents identity theft, Intellectual property theft and misuse. All businesses have laws to comply with for the protection of the identities and information of their employees, clients, and their clients’ sensitive information.
Securing Your Records Offsite
In the event of a fire or emergency at your facility, your vital records are secure offsite. You may lose some valuable assets and time but you won’t have to close your business. With a comprehensive disaster recovery plan, DocuSafe has the means to keep operating in the event of a regional disaster and we’re here to help you through one that strikes only your business.
Fires, Floods and Power failures. Organisations are more in touch than ever with the need to prepare for the worst. In a 2006 survey of business continuity professionals, conducted by Deloitte & Touche LLP and CPM Global Assurance, only 50% of respondents had implemented a corporate-wide disaster recovery plan to guard against unforeseen business interruptions. Document Retention Planning.